Description

Idaho Medical Association (IMA) is the leading organization representing physicians in all

specialties, practice settings and geographic locations in our state, and is recognized as the voice

of medicine in Idaho. IMA’s mission is to unify and advocate for all Idaho physicians, promote the

art and science of medicine, and remain dedicated to improving the health and well-being of all

Idahoans.

The IMA Chief Executive Officer (CEO) demonstrates strong leadership, clear communication, and

effective relationshipbuilding skills. The CEO plans strategically, leads teams to achieve results,

and performs well in complex environments. This role requires sound judgment, the ability to take

calculated risks, skillful change management, and a steady focus on outcomes. The CEO provides

a clear vision, practices shared leadership, makes thoughtful decisions, understands people and

situations, and promotes inclusive and practical collaboration. Broad knowledge of organizational

and financial management, human resources, administrative law, federal and state advocacy,

media relations, and the medical field is essential. The CEO upholds professional standards,

maintains a healthy balance between work and personal priorities, and communicates effectively

with employees, volunteer leaders, and members.

Requirements

PRIMARY RESPONSIBILTIES

Subject to the Articles of Incorporation, Bylaws, and policies of the Association, the Chief Executive Officer shall be responsible for and have the necessary authority to accomplish the following:

Administration and Operations

Organizational Leadership

o Provide overall management of the Association and all corporations owned or operated by the Association.

o Direct all activities of the Association as prescribed by the Board and under the direction of the President.

o Lead day-to-day operations and ensure effective administration across all departments.

o Maintain a sound organizational structure and promote a positive, productive culture.

o Participate in the management of IMA-associated organizations and committees, including IMPAC, the IMA Foundation, and managed services contracts.

Staff Leadership and Human Resources

o Hire, supervise, evaluate, and, when necessary, terminate staff.

o Establish and define staff duties, titles, and compensation within the approved budget.

o Delegate staff responsibilities appropriately and support staff development.

o Instill a strong member service orientation in the staff.

Financial and Operational Management

o Oversee preparation of the annual budget for Board approval.

o Manage the Association’s budget and ensure value and responsibility in expenditures.

o Ensure an annual financial review or audit is conducted by a qualified individual or entity approved by the Board.

o Review financial statements, monitor investments, and ensure timely reporting to the Treasurer and Board.

o Exercise sound judgment in managing the financial affairs of the Association.

o Develop and maintain essential organizational systems, including financial, personnel, association management, and governmental affairs systems.

o Ensure compliance with all federal, state, and local laws and regulations, including nonprofit tax requirements.

Facilities and Records Management

o Manage the IMA building, including property ownership, maintenance, insurance, and related income and expenses.

o Maintain official records of Board and Association meetings.

o Ensure secure storage of files, legal and historic documents, membership records, and mailing lists.

Communications and Events

o Manage the preparation of IMA newsletters and oversee the development of all publications, letters, and news releases.

o Plan conferences and meetings and direct preparation of agendas, notices, minutes, and resolutions.

o Organize and conduct programs and events that support the objectives of the Association.

o Maintain a positive professional reputation and serve as an articulate, knowledgeable spokesperson for the Association.

Governance

o Board Support and Policy Implementation

o Implement decisions of the Board of Trustees.

o Fully inform the Board on the condition and operations of the Association.

o Assist the Board with strategic planning, financial planning, membership recruitment, and other organizational initiatives.

o Prepare agendas and materials for Board and committee meetings and provide operational reports.

o Prepare financial condition reports with the Treasurer’s review and approval.

o Support the Board in policy development and ensure implementation of Board-approved policies.

o Organize and manage other entities or operations as directed by the Board, such as IMPAC and the IMA Foundation.

o Complete additional duties assigned by the Board.

Membership

o Member Engagement and Service

o Plan, organize, and direct staff, programs, and activities to meet organizational objectives and member needs.

o Promote the value of IMA membership and lead efforts to attract and retain members.

o Ensure outstanding customer service and maintain a member-centric organization.

o Foster an atmosphere that welcomes member input and participation.

o Demonstrate a clear understanding that the Association is directed by volunteer leadership, not staff.

o Work effectively with diverse volunteer leaders and member personalities.

Communications

o External Relations and Public Presence

o Build effective relationships with media, state agencies, and other stakeholders.

o Advocate for IMA positions on health care issues.

o Provide leadership in the development of key external publications and communications.

o Serve as a strong ambassador for the Association.

Advocacy

o General Advocacy Leadership

o Lead the governmental affairs team in advocating for IMA positions and legislative goals.

o Provide leadership in researching and developing IMA policy positions.

o Advise the Board on legislative, regulatory, and policy issues.

o Identify issues of importance to members in collaboration with staff, members, and partner organizations.

o Build the IMA advocacy agenda with the Board.

o Develop and implement advocacy campaigns.

o Maintain relevant and appropriate relationships with other associations, industry partners, and government entities and identify opportunities for coalition building.

o Participate in American Medical Association (AMA) meetings and other state, regional, and national events as needed.

o Monitor relevant legislation and seek necessary Board input and direction during the legislative session.

o Demonstrate strong knowledge of the legislative process and serve as an effective lobbyist.

Federal and State Advocacy

o Promote strong advocacy for Idaho physicians at both state and federal levels.

o Enhance the public image/relations for Idaho physicians through legislative activities.

o Provide leadership in preparing advocacy communications for members and policymakers.

o Monitor legislative bills and amendments and guide the Association’s government affairs team on any necessary action.

o Attend state legislative interim meetings on issues relevant to the IMA agenda.

Other Duties

IMPAC Leadership

o Oversee preparation of agendas and materials for the IMPAC Board of Directors.

o Attend IMPAC Board meetings.

o Serve as Secretary/Treasurer of IMPAC.

o Provide guidance to the IMPAC Board Chair and Board as needed.

IMA Foundation Leadership

o Oversee preparation of agendas and materials for the IMA Foundation Board of Directors.

o Attend Foundation Board meetings.

o Serve as Secretary/Treasurer of the IMA Foundation.

o Provide guidance to the Foundation Board Chair and Board as needed.